Attendance Policy

Name of Policy: Attendance

Statement of Intent:

Hindsford C E Primary School seeks to ensure that all its pupils receive a full time education which maximises opportunities for each pupil to reach their potential.

Hindsford C E Primary will strive to provide a welcoming, caring environment, where each member of the school community feels safe.

All staff will work with pupils and their families to ensure each pupil attends school regularly and punctually.


  • To improve the overall percentage of pupils at school
  • Raise awareness of the importance of good attendance and punctuality for all those associated with the school
  • To provide support, guidance and advice to parents and pupils
  • Raise levels of achievement
  • Promote opportunities to celebrate pupils’ good attendance and punctuality
  • Ensure that attendance is monitored effectively and reasons for absences are recorded promptly and consistently

School Registration Times

8.30am – children can come into school

8.45am – registration

8.46am – 9.15am – children will receive a late mark (L on the registration certificate)

9.15am onwards – children will receive an unauthorised mark for the morning session (U on the registration certificate)

Attendance and Punctuality

Lack of attendance, lateness and collecting early, all affect a child’s attendance.

Persistent lateness has an impact on a child’s education and will be picked up on by Mr Wigman and Mrs Mitchell.

Children are expected to attend school for the full academic year, unless there is a good reason for absence. There are 2 types of absence:

  • Authorised – the school approves the child’s absence (this will still affect the child’s overall percentage) – eg. religious observance days, funerals, medical (proof of medical appointment must be shown) – these absences will be recorded in the register using the appropriate DFE codes.
  • Unauthorised – the school does not approve the absence, no reason given, reason given to be found not truthful

Holidays in Term Time

The law gives NO entitlement to parents to take their child on holiday in term time, therefore any holidays taken in term time will be recorded as an unauthorised holiday (please note that school does not need to authorise as sickness/medical if they are certain the child is on holiday). If a parent chooses to take their child on holiday in term time they will be issued with an Education Penalty Notice and their attendance is then daily monitored by school.

Attendance Figures

95% and above – there are no concerns, but all absences are monitored.

92% – 95% – attendance is monitored closely as their time off school starts to have an impact on their education.

92% and below – this is a cause for concern and the Attendance Officer will invite parents in to meet and discuss their child’s attendance.

90% is now classed as persistent absence.

Monitoring and Reviewing

It is the responsibility of the Governors to monitor overall attendance. This is done on a termly basis for the whole school and for each class. The Governors will examine the information given to them and seek to ensure that our attendance figures are as high as they can be.

Daily register checks are carried out by Mrs Mitchell and Mr Wigman. If a child is absent and the school has not had a reason by 9.30am,  the parent/carer will be contacted, if you are not available by phone Mrs Mitchell and Mr Wigman will make a home visit. If the child’s attendance falls below 90% the parent/carer will be receive a letter and may be invited in for meeting with Mr Wigman. In this instance both parties will look at solutions to raising the child’s attendance by working together. If attendance continues to be a concern further action may be taken in the form of a Parenting Contract/Order or an Education Penalty Notice.


At the end of each half term children who have achieved 100% attendance will be issued with a certificate in Celebration Worship.

During the last week of the academic year (July) children who have achieved 100% attendance for the whole year will be taken to McDonalds one day for lunch.

Each week on the Newsletter the attendance figures for each class for the previous week are celebrated. Figures for the previous week are also displayed in the entrance hall.

What Can Parents Do To Help?

  • Ensure your child attends school every day.
  • Do not allow them to have time off unnecessarily.
  • Ensure your child is in school every day before 8.45am.
  • If your child is absent contact school before 9.30am on that day.
  • Try to make all appointments outside the school day.
  • Do not collect your child early from school.
  • Provide written evidence of appointments, if they are during the school day.

This policy will reviewed annually .

Education Act/Anti-Social Behaviour Act

  • Section 7 of the Education Act 1996 states that it is the duty of the parent to ensure his/her child receives efficient full time education suitable to his/her age, ability, aptitude and any special education needs he/she may have either by regular attendance or otherwise.
  • Section 444 of the Education Act 1996 makes it an offence for a parent to fail in that duty which could result in a parent being prosecuted for failing to ensure the regular attendance of their child at school.
  • Section 23 of the Anti-Social Behaviour Act 2003 empowers Local Authorities and other designated bodies the power to issue penalty notices in cases of unauthorised absences from school. The Education Penalty Notices (EPN), England, Regulations came in to force on 27th February 2004.
  • EPN ‘s – Parents/Carers will receive a written warning which will inform them that they have met the criteria for an EPN. (a minimum of 10 sessions or 5 school days) which are classed as unauthorised during the current term. It will also inform them if their child has had any further absences during the following 15 school days they will receive a fine of £60 if paid within 21 days or £120 if paid after 21 days but before 28 days. If the fine is not paid, you will be prosecuted under Section 444 (1) of the Education Act 1996. An EPN may be issued in the following circumstances:
  1. Overt truancy
  2. Parentally condoned absences
  3. Excessive holidays in term time
  4. Excessive delayed return from extended holidays without prior school agreement
  5. Persistent late arrival at school (after the registers have closed – 8.45am)